BuildSuiteCrew
Subcontractor Compliance Software & COI Tracking for General Contractors
Stop chasing expired insurance certificates and unsigned contracts. BuildSuiteCrew gives you a real-time compliance dashboard for your entire subcontractor roster — so you always know who is cleared to work before they show up on site.
$9.99/mo
Free for subcontractors, always.
How subcontractor compliance tracking works
Build your subcontractor roster
Add your subs directly — or create offline profiles for contractors not yet on the app. Your full crew is in one place from day one.
Request document access
Request access to each contractor's COI, license, and W-9. Contractors approve in one tap. BuildSuiteCrew reads expiration dates automatically.
Get alerts before anything lapses
BuildSuiteCrew sends you an alert when a Certificate of Insurance or license is expiring — before the contractor shows up on site without valid coverage.
Send contracts for e-signature
Create reusable contract templates and send them to subcontractors for signature. Both parties get a signed PDF automatically. No DocuSign required.
Everything you need to stay compliant
Subcontractor Roster Management
Keep your full subcontractor roster in one place. See compliance status at a glance — who is current, who is expiring, and who needs action before they can work on site.
COI & License Tracking
Track Certificates of Insurance, contractor licenses, W-9s, and more. BuildSuiteCrew reads expiration dates automatically and sends alerts before anything lapses.
E-Signature Contracts
Create reusable subcontractor agreement templates, send for e-signature, and store signed PDFs — all without DocuSign. Both parties receive a copy automatically.
Contractor Search by Trade
Search for licensed subcontractors near your job site by trade specialty and distance. Filter to verified-license contractors only. Find the right sub fast, right when you need them.
Offline Contractor Profiles
Not every sub is on the app yet. Create offline profiles and track their COIs and licenses on their behalf — compliance tracking starts on day one, not when they sign up.
Controlled Document Access
Subcontractors control who sees their documents. GCs request access — contractors approve or deny — and access can be revoked at any time.
Who is BuildSuiteCrew for?
General Contractors
If you manage a roster of 5 or more subcontractors, you already know the headache of chasing insurance certificates and expired licenses. BuildSuiteCrew gives you a real-time compliance dashboard — so you know who is cleared to work before they show up on site.
Subcontractors
Stop re-uploading your credentials to every GC you work with. Store your documents once and share access with any GC in seconds. BuildSuiteCrew notifies you before anything expires so you are always ready for the next job. Free to join, always.
Frequently asked questions
What is subcontractor compliance software?
Subcontractor compliance software helps general contractors track and verify that every subcontractor on their roster has current Certificates of Insurance (COIs), valid licenses, and signed contracts before they start work. BuildSuiteCrew automates this process with document requests, expiry alerts, and a real-time compliance dashboard.
How does COI tracking work in BuildSuiteCrew?
When a subcontractor uploads their Certificate of Insurance, BuildSuiteCrew automatically reads the expiration date using document scanning. You get an alert before it expires — so you always know which subs are cleared to work and which need to renew.
Is BuildSuiteCrew free for subcontractors?
Yes — subcontractors join and use BuildSuiteCrew for free, always. Upload your documents once, share access with any GC in seconds, and get reminders before your credentials expire. No subscription required.
What documents can I track in BuildSuiteCrew?
BuildSuiteCrew supports Certificates of Insurance (COI), contractor licenses, W-9s, and general file uploads.
Can I track subcontractors who are not on the app yet?
Yes. You can create offline profiles for any subcontractor not yet on BuildSuiteCrew and upload their documents on their behalf. When they join, their profile merges with your existing records.
Does BuildSuiteCrew replace DocuSign?
For contractor agreements, yes. BuildSuiteCrew includes a built-in e-signature workflow — create contract templates, send for signature, and store signed PDFs — without a separate DocuSign subscription.
Contractor
Free
Always free. No credit card needed.
- ✓ Secure document storage
- ✓ Share with unlimited GCs
- ✓ Expiry reminders
- ✓ Full profile and specialties
General Contractor
$9.99/mo
14-day free trial, then $9.99/mo.
- ✓ Full roster management
- ✓ Document access requests
- ✓ Compliance tracking and alerts
- ✓ Specialty filtering and search